From: Viral Amin <[log in to unmask]>
Date: Wed, 9 Jan 2013 14:38:05 -0500

Nathan,

Thanks for clarifying.  The license states explicitly that digital
transmission for ILL is granted to Licensee, under the condition I
noted.  However, I want the metadata in our ERM (360 Resource Manager)
to capture these terms.  I found a "restrictions on use for staff"
note field, which somebody in response to my email suggested, and
which is defined in general terms by the 360 Glossary.

Another issue of concern to me, then, is how strictly to follow the
semantics of ERM metadata fields for license terms.  Any advice on
this would be helpful too.

Viral

On Tue, Jan 8, 2013 at 7:26 PM, LIBLICENSE <[log in to unmask]> wrote:

> From: "Hosburgh, Nathan" <[log in to unmask]>
> Date: Tue, 8 Jan 2013 10:08:36 -0700
>
> Viral,
>
> I've worked in both ILL and Electronic Resources Management, so I have
> a fair bit of experience interpreting licenses.
>
> Based on what you've quoted from the license, I don't see anything
> specifically prohibiting electronic transmission of content from your
> end.  So, I would note "permitted" for both ILL Secure Electronic &
> ILL Electronic (email).  These fields refer to any restrictions placed
> on you as the lending library - restrictions that do not appear to be
> in the license.  If such restrictions were present, the license would
> say something like "the electronic content must be printed as a paper
> copy before supplying via ILL, whether by post, facsimile, or digital
> transmission..."
>
> If you want to ensure that your library is following the stipulation
> that, "a note must be sent to the borrowing library instructing it to
> delete the electronic copy and to provide the library patron with a
> paper copy", you would need to create such a notice and place it
> either on the document itself, in the body of the email to which the
> document is attached, or on a cover page preceding the document.
>
> This is what I recommend based on my experience, but you could always
> contact the publisher to clarify.
>
> Nate
>
> Nathan Hosburgh
> Electronic Resources Librarian
> Assistant Professor
> Montana State University Library
> P.O. Box 173320
> Bozeman, MT 59717-3320
> [log in to unmask]
>
> -----Original Message-----
> From: Viral Amin <[log in to unmask]>
> Date: Mon, Jan 7, 2013 at 9:49 AM
>
> I'm new to licensing for e-resources, and I'm trying to interpret the
> site license for our subscription to the New England Journal of
> Medicine in order to enter the terms in our ERM.  In section 5 which
> sets forth terms for Use of NEJM Online, there is one statement having
> to do with ILL: "Licensee may, on occasion, supply single copies of
> materials from NEJM Online to a noncommercial library located in the
> same country as Licensee in accordance with Licensee's interlibrary
> loan procedures, whether by post, facsimile, or digital
> transmission..."
>
> It goes on to stipulate that a note must be sent to the borrowing
> library instructing it to delete the electronic copy and to provide
> the library patron with a paper copy.  In our 360 Resource Manager, we
> have fields for ILL General, ILL Secure Electronic, and ILL Electronic
> (email).  I'm tempted to enter "Permitted" in the field ILL General,
> but "Silent" in both ILL Secure Electronic and ILL Electronic (email).
>
> I would appreciate it if someone could share their experience or
> expertise in understanding these terms.
>
> Viral Amin
> Metadata/Electronic Resources Librarian
> Library & Learning Services
> Marymount University
> [log in to unmask]