From: Stevan Harnad <[log in to unmask]>
Date: Mon, 27 Mar 2017 08:55:05 -0400

There are multiple reasons for depositing the AAM (Author Accepted
Manuscript) immediately upon acceptance:

1. The date of acceptance is known. The date of publication is not. It
is often long after acceptance, and often does not even correspond to
the calendar date of the journal.

2. It is when research is refereed and accepted that it should be
accessible to all potential users.

3. The delay between the date of acceptance and the date of
publication can be anywhere from six months to a year or more.

3. Publishers are already trying to embargo OA for a year from date of
publication. The gratuitous delay from acceptance could double that.

4. The date of acceptance is the natural date-stamp for deposit and
the natural point in the author’s work-flow for deposit.

5. The AAV at date of acceptance is the version with the least
publisher restrictions on it: Many publishers endorse making the AAM
OA immediately, but not the PV (Publisher’s Version).

6. Having deposited the AAM, the author can update it if and when they
wish, to incorporate any copy-editing and corrections (including the
PV).

7. If the author elects to embargo the deposit, the copy-request
button is available to authorize the immediate automatic sending of
individual copies on request. Authors can make the deposit OA when
they choose. (They can also decline to send the AAM till the
copy-edited version has been deposited — but most authors will not
want to delay compliance with copy requests: refereed AAMs that have
not yet been copy-edited can be clearly marked as such.)

8. The acceptance letter provides the means of verifying timely
compliance with the deposit mandate. It is the key to making the
immediate-deposit policy timely, verifiable and effective. And it is
the simplest and most natural way to integrate deposit into the
author’s year-long workflow.

9. The above timing and compliance considerations apply to all
refereed research, including research published in Gold OA journals.

10. Of the 853 OA policies registered in ROARMAP 96 of the 515 OA
policies that require (rather than just request or recommend) deposit
have adopted the immediate-deposit upon acceptance requirement.

Below are references to some articles that have spelled out the
rationale and advantages of the immediate-deposit requirement.

Stevan Vincent-Lamarre, Philippe, Boivin, Jade, Gargouri, Yassine,
Larivière, Vincent and Harnad, Stevan (2016) Estimating Open Access
Mandate Effectiveness: The MELIBEA Score. Journal of the Association
for Information Science and Technology (JASIST) 67(11) 2815-2828

Swan, Alma; Gargouri, Yassine; Hunt, Megan; & Harnad, Stevan (2015)
Open Access Policy: Numbers, Analysis, Effectiveness. Pasteur4OA
Workpackage 3 Report.

Harnad, Stevan (2015) Open Access: What, Where, When, How and Why. In:
Ethics, Science, Technology, and Engineering: An International
Resourceeds. J. Britt Holbrook & Carl Mitcham, (2nd edition of
Encyclopedia of Science, Technology, and Ethics, Farmington Hills MI:
MacMillan Reference)

Harnad, Stevan (2015) Optimizing Open Access Policy. The Serials
Librarian, 69(2), 133-141

Sale, A., Couture, M., Rodrigues, E., Carr, L. and Harnad, S. (2014)
Open Access Mandates and the "Fair Dealing" Button. In: Dynamic Fair
Dealing: Creating Canadian Culture Online (Rosemary J. Coombe & Darren
Wershler, Eds.) http://eprints.ecs.soton.ac.uk/18511/

Postings about the immediate-deposit requirement in Open Access Archivangelism