From: "Harriston, Victoria" <[log in to unmask]>
Date: Thu, 1 Mar 2012 09:39:30 -0500
Good morning Ann,
Here at the National Academies, (National Academy of Sciences)
Research Center, I am responsible for brokering our digital content
procurements.
Using end of year funds which can only be expensed for "one-time"
purchases, we have been able to add several electronic journal back
files to our content portfolio. Most of these collections are
perpetually licensed by the National Academies. I had no option but
to expense all of the funds at one time since our financial practices
do not allow carryover of funds to the next year for purchases made
within the current funding year. I hope this information helps and if
anyone has any questions please don't hesitate to contact me.
Victoria
Victoria Harriston
Manager - National Academies Research Center
Email: [log in to unmask] | Phone: 202-334-2327
-----Original Message-----
From: Ann Shumelda Okerson <[log in to unmask]>
Date: Sun, 26 Feb 2012 17:44:20 -0500
Dear library readers: Many of our libraries and consortia make
outright purchases of electronic databases, such as archival,
historical, news, governmental, and the like (I'm excluding current
e-book collections or current e-journal subs). These may be one-time
purchases, or one-time perhaps with some token annual hosting fees.
My question is, under what circumstances do you prefer to purchase
over time (e.g., 2 or more annual payments) as opposed to paying for the
whole database outright? Why would you choose one or the other of
these methods in any given case? Have you regretted one or the other
choice?
Do most publishers provide the option of payment over time for a data
base that costs, say, $30K and up? Any who don't?
(I write this as one who's generally followed a practice of not buying
a database unless we know we can pay for it all within a fiscal year,
rather than making "time" payments, because who knows what a future
budget year will bring, but I realize that's probably quite
old-fashioned.)
Many thanks for your thoughts.
Ann Okerson
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