Janet Morrow from Northeastern University mentioned that they add a note to the 540 field if a video is not available for PPR: “RESTRICTED to classroom instructional showings and home use only; no club/student activities use”

Lisa Mobley from Cornell sent a very helpful link to their PPR procedures, which were created by staffer Jesse Koennecke.

Does your library keep a copy of all agreements? What about passive or click-through PPR agreements (are they printed out/saved as a PDF)?

Only the licenses that require a signature are tracked - 2
All licenses are kept - 2
PPR licenses are not kept - 1

If a selector requests PPR for a DVD you already own that does not have the rights, do you re-purchase the DVD with PPR included or ask the vendor to add PPR to the purchased DVD for an additional cost?

Easier to just buy new DVD - 2

Stephanie Towery from TSU added: “In an effort to prevent duplication and to purchase for institutional-use in the first place, we do take a little time to seek out 

Institutional pricing when purchasing educational, documentary, etc. DVDs. When purchasing another copy of a video title, I will mention to the vendor that we currently own it on VHS or DVD or have leased streaming or whatever is applicable. This will often lead to a discounted price.”

Do you try to purchase all DVDs with PPR - or only when PPR is specifically requested?

Looks into pricing options for each DVD & then decides - 1
No, only when requested - 1

What we're doing: At SCU, we're still working on our procedures, but have decided to add a 500 note with standard language to bib records of DVDs with PPR. We may eventually move this to a 540 field, but we're not indexing this field at the moment, so PPR rights would not be searchable in the catalog. Our acquisitions staff will add a note to the order record when an item was purchased with PPR & she'll also add it to a shared Google Sheet. The order record note alerts our cataloger to add this field to the record when the item arrives. The Google Sheet will send me an alert, which notifies me to create a license record in our ERM for the provider & then soft-link the DVDs order record to the license record (we use Innovative's ERM).

Thank you all again for your responses. Have a wonderful weekend!


------
Jessica Harris, Head of Electronic Resources & Serials
Santa Clara University Library
500 El Camino Real, Santa Clara, CA 95053
[log in to unmask] or [log in to unmask]
(408) 554-5356

> From: Jessica Harris <[log in to unmask]>
> Date: Thu, 16 Feb 2017 16:13:10 -0800
>
> Hello!
> I have a couple questions regarding public performance rights and how
> they're managed at other libraries. If you have a moment to answer the
> following, I'd be very grateful & would be happy to summarize
> responses for the list.
>
> Does your library keep track of which DVDs they've purchased with
> public performance rights (PPRs)? If so, where? (for instance, via
> order records, ERM, etc.)
>
> Does your library keep a copy of all agreements? What about passive or
> click-through PPR agreements (are they printed out/saved as a PDF)?
>
> Thank you,
>
> ------
> Jessica Harris, Head of Electronic Resources & Serials Santa Clara
> University Library
> 500 El Camino Real, Santa Clara, CA 95053 [log in to unmask] or [log in to unmask]
> (408) 554-5356