2 November 2018
David Ferriero
Archivist of the United States
National Archives and Records Administration
700 Pennsylvania Avenue, NW,
Washington, DC 20408
National Archives and Records Administration (NARA)
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fax: 301-837-3698
NARA (ACRA)
8601 Adelphi Road
College Park MD 20740-6001
Re: Department of the Interior Records Destruction Request #DAA-0048-2015-0003.
Dear Archivist Ferriero:
It has come to my attention that the US Department of Interior (DoI) has submitted to the National Archives and Records Administration (NARA) a draft Request for Records Disposition Authority (DAA-0048-2015-0003) requesting permission to schedule records for disposal going back 50 years as well as dates forward from every agency within the Department, including the Bureau of Land Management (BLM), Bureau of Ocean Energy Management (BOEM), National Park Service (NPS), US Fish & Wildlife Service (FWS), US Geological Survey (USGS), Bureau of Safety and Environmental Enforcement (BSEE), Bureau of Indian Affairs (BIA), and others.[1] These important records touch on a range of critical research subjects including oil and gas leases, mining, dams, forests, marine conservation, endangered species, critical habitats, land acquisition and use, etc. In NARA’s appraisal memo, most of these records have been misclassified as “temporary” with the justification that they have “little to no research value.”
I object strenuously to such a large-scale disposition of important public records without adequate public input. Further, I urge NARA to reconsider the proposed records retention schedule relating to the disposition of this wide swath of important DoI records.
Specifically, I recommend:
In addition, to increase the accuracy of the process of identifying records that have long-term value to the public and researchers, I recommend that NARA implement new ways to encourage public participation in the process and new ways to make participation easier. I would hope that NARA would consider using technological tools such as RSS and APIs that would allow the public to more easily search, browse, and discover announcements, documents, and the progress of the departmental scheduling process.
As you know, this large and complex scheduling request by the DoI has brought the attention of the public both to this schedule and to the records scheduling process in general. This offers an excellent opportunity for NARA to re-evaluate its procedures and policies and align them to wider government efforts and initiatives in government transparency, FOIA, open- and big data, and data management. I recommend that re-evaluation and re-alignment
NARA’s work in preserving records of the US government is critical to the exercise of good government and the protection of the historical record. NARA’s appraisal policy[3] notes that its mission is to ensure “for the Citizen and the Public Servant, for the President and the Congress and the Courts ready access to essential evidence.” These DoI records comprise some of the the very core essential evidence of the National experience. The inadvertent or deliberate disposal of critical records will hamper environmental and scientific research as well as the development and the creation of public policy both now and in the future. Robust public participation is essential to avoid that problem and the current public interest in these records offers NARA an opportunity to solicit additional public participation in these critical decisions. Therefore, I request that NARA delay the approval of the DoI schedule to allow more time for public examination of and comment on this complex proposal and to reevaluate these records in line with public interest and comments and its own appraisal policy and with an eye toward potential research value.
Thank you for your attention to this matter.
[1] Dept of the Interior: Records Destruction Request. https://altgov2.org/doi-records-destruction/
[2] Only 3 out of 416 proposed items pertaining to data are listed as “permanent” in the draft DoI crosswalk: 0012 Lease Case History Files (energy & minerals), 0019 (Land use planning management plans and reports), and 0023 (Historic water and power projects). https://records-express.blogs.archives.gov/wp-content/uploads/2018/10/DRS-Mission-Bucket-2-2-Crosswalk-Full-Descriptions.pdf
[3] NARA, Strategic Directions: Appraisal Policy. https://www.archives.gov/records-mgmt/initiatives/appraisal.html
Yours truly,
Michael A. Keller
Vice Provost and University Librarian; Director of Academic Information Resources
Vice Provost for Teaching and Learning
Publisher Stanford University Press
Stanford University
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